What is the difference between Appointments and Meetings in Outlook?

Outlook has three different scheduled activities on your calendar. We have appointments, events, and then our favorite which is meetings.


Adding an appointment to your schedule ordinarily involves only you. Outlook will block hours out of your schedule but it generally does not include other attendees. There is an exception to that though as with Outlook these days we can add attendees that is not generally the normal way.


An event is triggered when an appointment is longer than 24 hours. An event does not block out the time on your calendar and you will show as free to others if they attempt to add you to a meeting. The distinctive tell for an event is a banner that occurs on top of the date of the event.


Meetings in Outlook is considered the holy grail, we in a business environment consistently use this option. A meeting does involve you and others and will block out the time in both calendars, you can also schedule resources including meeting rooms.

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